1. Data Controller Information

• Name: Smartset International Ltd.

• Registered office: Unit A28 - 30 Red Scar Industrial Estate Longridge Road Ribbleton
  PRESTON PR2 5NA

• Contact for data protection matters: hr@smartsetint.com

2. Categories of Personal Data Processed During the recruitment process, the Company processes the following personal data:

• Full name

• Contact details (e.g. email address, phone number)

• Information provided in your CV, cover letter or other attached documents (e.g.
  educational background, professional experience, language skills)

• Any other personal data you voluntarily submit during the application process

Important: Please do not include any special category data (e.g. information about your
health, political opinions, religious or philosophical beliefs) in your application documents, as
we do not process such data. Any such information provided will be deleted immediately.

3. Purpose and Legal Basis of Data Processing

• Purpose: To manage the recruitment process, assess the suitability of candidates, and
  enable communication with applicants.

• Legal basis: Your explicit consent under Article 6(1)(a) of the UK GDPR.

By submitting your application, you give your explicit consent for your personal data to be
processed as outlined in this privacy notice.

4. Data Retention

• In case of an unsuccessful application: We will retain your application documents for
  a maximum of 6 months, after which your data will be securely deleted or
  anonymised.

• In case of a successful application: Your data will be processed further in accordance
  with a separate privacy notice applicable to employment.

• If you provide separate consent for future job opportunities: We will retain your data
  for up to 12 months.

5. Access to and Sharing of Personal Data

Your personal data will only be accessed by employees of the Company who are involved in
the recruitment process.

We will only share your data with third parties where required by law or with your explicit
consent. Where external service providers (e.g. IT or HR software providers) are used, they
act as data processors under contractual obligations and only under the Company’s
instructions.

6. Your Rights

Under the UK GDPR, you have the following rights regarding your personal data:

• Right to be informed

• Right of access

• Right to rectification

• Right to erasure ("right to be forgotten")

• Right to restrict processing

• Right to data portability

• Right to object to processing

To exercise any of your rights, please contact us in writing at the email address provided
above. We will respond to all requests within one month.

7. Right to Lodge a Complaint

If you believe that our data processing does not comply with the applicable data protection
laws of the United Kingdom, you have the right to lodge a complaint with the relevant
supervisory authority:

Information Commissioner’s Office (ICO)
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Website: www.ico.org.uk

Phone: +44 (0)303 123 1113

We recommend that you contact us first so that we can address any concerns you may have
directly.

8. Contact

If you have any questions regarding data protection, please contact us at:
Email: hr@smartsetint.com

Final Statement

By submitting your application, you confirm that you have read and understood this privacy
notice and explicitly consent to the processing of your personal data in accordance with the
terms outlined herein.